This is the help page for the membership administration system.

If you are a branch membership secretary and you want to edit your branch membership on-line, you can look at the Branch User Manual. If you would like to produce individual renewal forms for your members, please see the Membership Application Mailmerge Manual.

If you are an officer of the Society and you want to use the membership administration system, you can look at the full User Manual.

Whether you are using the system on-line, or using the branch spreadsheets, you are welcome to ask questions and make comments and suggestions about the membership system by leaving a comment. There will also be a section of Frequently Asked Questions if that proves useful.

Last updated 25 November 2015

10 Responses

  • I don’t seem to be able to access the 2017/18 final branch membership list for some reason, only the new 2018/19 list.
    I would like to be able to keep a final 2017/18 list with my records.

    • This is by design. Only the national membership secretary can edit historical data because of the possible knock-on effects on the Society’s records and accounts.
      I’m sorry this is inconvenient – there is no reason in principle why you shouldn’t be able to look at historical records, and the system could be changed to allow that, for example by allowing access but disabling the Save button.
      I suggest in future you take a record right at the end of the year, rather than waiting to the next year. FWIW, if you look at the data now you do have a record of last year’s membership status, which is shown in parentheses.
      For now I will send you a 2017-18 spreadsheet for your records

  • Hi,
    I have an existing member who wasn’t able to come for most of last year but thinks she’ll make some this year, so has paid a reduced subscription. However it doesn’t seem to like this on the spreadsheet and I’m not sure why. Any ideas?

    • The reduction in the main SRP subscription for people joining after 1st January only applies to new members. It is not intended for the sort of situation you describe. Of course you can charge what you like for the branch portion of the subscription, but for existing members the whole SRP subscription must be paid.

  • I cannot see any tab on the site that leads to subscriptions. I cannot find any link to the Country & Overseas Secretary. ….. How do I know if I am a member? If I need to sign in for any of this, how do I proceed?

    • At the moment the membership administration system is only for use by branch membership secretaries and the SRP membership secretary. We may in future have a members’ area where members can check their membership details, but at the moment we don’t have this.

      You can contact the COS secretary at cosatsrpdotorgdotuk. There is a link to information about Country and Overseas branch near the top of the SRP Branches menu in the tab on the right, or you can go straight to https://www.srp.org.uk/cos-branch/.

  • Is an SRP branch expected to have a single ID for all on-line editing or can you ask for multiple IDs to do different tasks? The tasks I have in mind are:

    1. Editing Branch information page,
    2. Editing the Branch Membership information.

    • Either arrangement is possible – whichever you prefer. If different people are doing the different jobs they should each have their own ID, If one person is doing both jobs, it’s simplest if they have one ID, but not essential. There is a restriction is that each ID must have a different email address (sorry, this is a WordPress restriction, I’m not sure why).
      However, if you really want two different IDs for the same person I could set up suitable forwarding emails.

  • Unfortunately a long standing member can no longer become a full member due to increasing demands in other directions, but he would like to become an associate member. Would he still be entitled to a quarterly magazine?

    East Berks

    • Someone can only join a branch as an associate member if they are already a full member of some other branch, so if I understand you correctly, this might not be the right thing for your member to do. If they want just to join SRP and receive the magazine, but not attend branch meetings, they could join COS which costs £23.50 pa. If both you and the member wished to retain an association with your branch it is of course entirely at your discretion how much if anything you charge them for the branch component of the membership, and as long as they pay the £23,50 that goes to SRP you can continue to record them as a full member. In either case they would continue to receive the magazine.
      I hope this helps but if not please don’t hesitate to follow up the question
      Anthony

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