President Jonathan Dove

Editing Branch Information

 

Introduction

Each SRP branch can, if it wishes, edit its own pages on the SRP website. Even if you choose to do this, I am still perfectly happy to make any changes on your behalf if you decide they are too difficult or you would prefer me to do them for any reason.

If you would like to make some of your own changes, you need to go through the following steps.

  1. Obtain a login and password from the web editor. For a branch, the login name will be the three letter code for the branch (for example YOR), and you will have a nickname which will be the email for the branch (for example yorkguildhall).
  2. Log in to the site by clicking the Editor login link on the right of the footer at the bottom of the page. (If you want to try out changes without actually changing the main site, you can log in to http://sandbox.srp.org.uk instead – but note that the sandbox doesn’t necessarily look exactly like the main site.)
  3. Once you are logged in, there will be a black bar at the top of the page. Make sure you are on the page you want to edit, then click Edit Page in this bar.
  4. Edit the page as described below.
  5. When you are satisfied, click Update to publish your changes. This can take a second or two – when it’s finished you will see a message saying Page Updated and a link to View page, which takes you back to the page on the site.

The rest of this page gives more detailed instructions for:

You can also edit your branch membership return on-line. Instructions for this are given on the membership help page.

If the instructions aren’t clear, you have any problems, or would like further instructions on any topic, please do contact webeditatsrpdotorgdotuk  (webeditatsrpdotorgdotuk)  .

Editing an existing or newly created page

When you add a new page or post, or edit an existing one, you work in the editor, which shows the following:

  1. At the top right, buttons for changing the screen options and for getting help.
  2. The title of your page or post
  3. An area for editing the Permalink : please don’t change this.
  4. The main editing area. This has a button for uploading media and tabs labelled Visual and Text. The Visual tab should show the page more or less as it looks on the site, with a collection of editing buttons at the top.
  5. An area called Page Attributes. You can ignore this when editing.
  6. An area called Publish. This gives you a button to Preview the page and one to Update the page. If you click Preview you will see the page with your changes in a new tab, so you can make sure it is exactly as you want.
  7. A list of previous versions of the page – if you mess up catastrophically, you can always go back to an earlier version.

Editing text and links

The visual editor is similar to word processors like Microsoft Word. There is a toolbar at the top:

Editor Toolbar

In the editor, you can hover the cursor over each button to show what it does. If your toolbar has only one row, click the Toolbar Toggle button to show the middle row.

Just below the toolbar there is a ruler, showing a mark every 20 pixels. This is to help you see what your page looks like at different browser widths. The user’s window on your page can vary from 320px on an iPhone up to 980px. Change your browser window width to see what the page looks like at different widths. If practical, you should try to make your page contract down to the narrow width without a horizontal scroll bar appearing, although this may not always be possible. Also make sure that your page layout looks right at the largest width.

Most text goes into Paragraphs. Each paragraph is followed by spacing. To start a new line without any space, type SHIFT+ENTER instead of ENTER. Within a table cell, you can switch the paragraph spacing on and off by clicking Paragraph from the drop down box.

For headings and subheadings, choose Heading 2, Heading 3 and so on from the drop down box, rather than formatting them yourself. This gives a consistent style across the site. Note that Heading 1 is reserved for the page title.

To link to another page, select the text you want to use as a link and click the button. This puts a link box next to the text, but it’s best to click the gear wheel there to get the full  link dialog  Then either type in the permalink of the page you want to link to (or any other URL you want, of course), or use the search box. You can also use pictures as links.

Inserting and editing tables

You can insert and edit tables using the  table  Table button  menu on the bottom toolbar. To help you see the structure, cell borders that are invisible in the real page are shown in dotted blue in the editor.

There are some special classes for formatting tables, shown in the Formats menu. You can apply the appropriate class whenever the cursor is within a table..

One is class plaintable, which produces a table with no visible borders. To help you edit a plaintable, the cells are outlined in dashed blue lines when editing.

A more complicated set of classes, under the heading Programme in the Formats menu, is used for branch programmes like this example:

25th February 2012 Conductor: Pete Willis
Frescobaldi Canzona SATB Faber
Palestrina Ricercare (Primo il Toni) SATB Faber

31st March 2012

Harvey Suite no 1 SATTB Chester
Widor Andante Cantabile SATB OL 207
There will be a raffle at this meeting

This is a table with six rows and five columns. To achieve this appearance, you need to do two special things:

  • Use the table menu to Merge cells so that each date spans all the rows for that date, and general information like that about the conductor and the raffle spans all four columns of the programme.
  • Use the Programme group in the Formats menu to set the class of the table and of the individual cells within the table so that there are borders only where you want them and the spacing is correct. The class of the table as a whole is set by clicking Programme table. Setting this class means that cells within the table do not normally have borders or padding, like the cells containing the composer, title etc in the example. To get a border round the date, set its class using Date. Similarly, to get a line above the conductor (and a little spacing round it) set the choose Conductor as its class. If, as on 31st March, there is no conductor listed then click in any the four cells in the first row of the programme for that date and chose the class Date first row. If you want a comment at the end of the programme, as on 31st March, set its class to Comment.

Inserting a picture

There are two ways of inserting a picture in a page:

  1. You can have a small Featured Image at the start of the page
  2. You can insert a picture of any size anywhere in the page

Featured image

To include a featured image, like the keyboard at the start of this page, scroll down from the editor itself to the Featured Image dialog. Click Set featured image then either choose a picture from the images shown, or click Upload files and drop a picture from your computer onto the window. Click Set featured image. The picture you choose should be square and preferably 150px wide.

Inserting a normal picture

Other pictures can be inserted anywhere in your page. Before inserting a picture, it’s a good idea to make it reasonably small. In most cases there is no point in having a picture more than about 1,000 pixels wide.

To add a picture, click the Add Media button. Choose the Upload Files tab and then either drop the picture you want into the dialog box or click Select Files and choose the picture you want. After it has uploaded, wait until a screen of information like this appears.

Picture Settings

Title is what you want to appear when the user hovers the mouse over the picture.

If you type a caption, the picture will appear slightly separated from the text, and the caption will appear underneath, like the one below.

Alt text is usually the same as Title.

Description is for your own use and doesn’t affect the appearance of the page

Alignment and size are self-explanatory; you can change the size afterwards by dragging a corner or edge.

If you leave Link to unchanged, then clicking the picture will display the full size picture on a page of its own. If you don’t want this, select None or, if you prefer, put in the URL that you would like the picture to link to. Don’t click Attachment Post URL, which is some arcane WordPress thing that neither I nor, as far as I can see, anyone else can understand.

Alt text

Caption

To finish, click Insert into Post.

Once you have uploaded a picture (or a sound or a document), you don’t need to upload it again. If you delete it from the page and want to get it back, or you want to show it on a different page, you can find again by clicking the Upload/Insert button and choosing the Media Library tab.

Inserting sound

To insert a sound file, click the Add Mediabutton. Choose the Upload Files tab and drop the file into the dialog box or click Select Files and choose the sound file you want. After it has uploaded, wait until a screen of information like this appears.

Title is what will appear as a hyperlink to the sound file, as shown below. Use Embed or Link to choose how the sound will appear on your page:

Embed Media Player will insert a media player bar directly into the page

Link to Media File will produce a link which, when clicked, will play the sound, like this Glen Miller

Link to Attachment Page will create a new page that contains a link to the sound, and link to that page – I don’t recommend this.

Inserting another document

If you want to link to a document such as a report, then you should first turn the document into pdf. You can then insert it in a similar way to a picture. Type the text you want to appear in the link into the Title box and Choose Link To Media File. When you click Insert into page a link to the file will appear.

Inserting a video

To show a video on your page, first put the video on to YouTube, and then share it from YouTube on your page.

To put the video on YouTube, follow the normal YouTube procedure. If you want the vide to be viewed only from the SRP pages, and not directly from YouTube, then make it Unlisted: in the Video Manager page, select Edit then Info and Settings, then under Privacy Settings choose Unlisted.

To share the video on your SRP page, click the video in YouTube then click Share.Then click the Embed button, and you will see a screen like this:

Embedding Screen on YouTube

Make sure that the box Show suggested videos when the video finishes is not checked (and none of the other boxes is checked either). Choose the size you want if it’s not the one shown. Copy the embed code (the highlighted text).

Now go to your SRP page editor:

Choose the HTML tab and find where you want to embed the video:

HTML

and paste the embed code directly into the HTML at that point:

HTMLEmbed

When you return to the Visual tab, you will see a yellow placeholder for the video:

 

Adding a post

If you want to publicise changes to your page, you add a post on the front page. Click + New and choose Post. This gives you a similar editor. Type a title for your post and a brief message. Choose the category Site Update. Check the box Publish to Facebook and click Publish to publish your post.

Adding a new page

Adding a new page is similar to editing an existing page. Clicking + New then Page takes you to the editor. You need to give the page a title where it says Enter title here. This also creates a Permalink for the page – a reference you can use to link to the page. For example, if your page is called Our Picnic the permalink will be https://www.srp.org.uk/our-picnic.

When adding a new page you need to set a Template for the page by scrolling down to the Page Attributes section and choosing from the drop-down box. The Template determines what menus go to the left and right of your page. Normally you should set it to the template whose name is your branch name.

You also need to let users find your page. You can do this by linking to your new page from an existing branch page. If you want the new page to appear in the right hand menu for your branch, then please contact the web editor – you can’t do this yourself at the moment.

Editing your branch venue

If you click the link on your branch venue page that says “see here for a map” you will see a map showing your branch venue(s). If you are logged in, you will see buttons to edit your main venue and to edit or delete your second venue (if you have one) or create one if not.

If you click the edit button, you get a form that allows you to edit the details of the venue and the marker on the map becomes moveable. Move the marker to the new location (the new lat/long appears on the form) and/or change the details, and press Update to confirm the change.

Viewing and Administering your branch music library

Overview

You can hold information about your branch music library on the website and, if you wish, administer it yourself. To get your library on to the site in the first place, you can use one of two methods

  • if you already have a catalogue in, for example, Excel or Word, the web editor can load the catalogue onto the site for you.
  • if not, you can add the items yourself as described below. This is quicker than making a catalogue in some other form first, because for the vast majority of composers and many pieces of music, the information is all filled in for you automatically. It also avoids inconsistencies in the way composers and pieces are named.

The catalogue records, for each of your items:

  • Composer
  • Title
  • Arranger, if any
  • Reference, for example publisher and number
  • Number of players
  • Scoring
  • The number of scores that you have
  • The total number of parts that you have. (For example if you have 2 copies of each part for a quartet, the total is 8)
  • Up to two pieces of branch-specific information. You can use these for whatever you like – for example a catalogue number. You can also choose whether each should be public or restricted to your branch use only.
  • An loans of the item

Once your catalogue is on the site, anyone can use the Branch Music Libraries page to  browse and search the public information your library, send you an email to request loans, or produce a printable catalogue of your public information arranged either by composer or by number of parts.

In addition you can:

To administer your library, log on and go to the branch music libraries page. Click the Administer tab. This takes you to the administration page.

To allow users to download a catalogue of you library from your branch pages, provide a link like the following, replacing OXF with the three letter code for your own branch:

/brmusiclibs/bmlactions.php?action=catalogue&branch=OXF will generate a catalogue in composer order/brmusiclibs/bmlactions.php?action=catalogue&catOrder=nPlayers&branch=OXF will generate a catalogue in composer order

Loans

To record the loan of an item, use Search or Browse to find the item that you want to loan. Click the right arrow next to the branch name: this will show the details of your holding. There is a button that is labelled Loan (or, for items already on loan, Loans(1) or however many loans there are). Clicking this brings up a dialog in which you can enter the name of the person to whom the music is being loaned and any notes you may want to make about the loan, Click Issue Loan to record the loan.

To record the return of a loan, find the loan as above. The loans dialog will show all outstanding loans, with the date they were recorded. Click the Return button to return the loan.

Add New Items

Click the Add/Edit Entries tab. This shows a form with boxes for entering data. Most of these boxes fill in automatically as you type information.

Composer

First, choose the composer. Start typing the name and you will see known composers that match what you have typed (or click the arrow on the right to see all known composers). If your composer is not known, type their name and initials, surname first: (for example ‘Bach, J.S.’). The new name will appear in the list in white, followed by ‘(new)’ : select that entry..

Item

The item title box works in a similar way to the composer box. If you selected a new composer, simply type the title of the item and fill in the remaining details as described below. If you selected a known composer, then you start typing the title to show a list of matching items, or click the arrow on the right to get a list of all known items by that composer, If this is a new item, type the whole title and select the (new) entry in white. Known items are shown with a green background, preceded by a plus sign if you do not have a holding recorded, and with a yellow background preceded by a Δ if you do.

If this is a new item then fill in the details:

  • Arranger is the name of the arranger, if there is one. As with the composer, you can choose an existing person or add a new one.
  • Ref is the publisher and reference number: for example ‘Oriel OL123’, ‘Hawthorns RA123’ or  ‘LPM EML23’. For Alex Ayre arrangements, just use the CRCS number, for example ‘CRCS123’.
  • No. players is the number of recorder parts. You must give a single number; if some parts are optional, then don’t include them in this number.
  • Scoring is the recorders needed, for example ‘S A A T B’. Use the abbreviations Sop, S, A, T, B, Gb and C. Use A8 for alto played up an octave. Show alternatives, optional parts and non-recorder parts: for example ‘S S/A8 A/T B +opt Gb Kb’.

If you start filling in this information and decide to go back to the list of known items, you can simply go back and choose a different item or even a different composer.

Holding

  • Scores is the number of scores that you have – if none, fill in ‘0’
  • Total parts is the number of separate copies of the parts. For example if you have 1 set of parts for a quartet, enter ‘4’; if you have 3 soprano parts and 4 of all the others, enter ’15’.
  • Private 1 and Private 2 are for your own branch use. For example you might want to use one for a catalogue number or a note of where the item is kept. These fields are not shown to other users of the library.

Click OK to add the new holding.

Special Cases

All the above assumes that an item is a single composition with a single composer and at most one arranger. However, this is a simplification: in reality there are anthologies of iterms, sometimes with different composers. I suggest the following conventions for dealing recording such things.

Collection of pieces by a single composer
  1. These can be treated as a single item. Title can either include the titles of each piece, for example ‘Aechiopica & O Nachbar Roland’; or (especially if it a is a large collection) the title of the collection itself, for example ‘Two Canzonas’.
  2. Alternatively, particularly if they have different numbers of players or different arrangers, each piece can be listed as a separate item. The Title should indicate that the piece is part of a collection, for example ‘Aechiopica, in Two Canzonas’ or ‘Aechiopica (with O Nachbar Roland)’.

If you are adding a holding for a collection that is already known, you must of course follow whatever method has been used. For example if you have a holding of these two canzonas and it has been added to the library by another branch as two separate items, you should add a holding for each item.

Collection of pieces by different composers
  1. If there is a large number of short pieces, the collection is probably best treated as a single item. The Composer should be ‘Anon’. (The library does not have separate “composers” such as ‘Anthology’ or ‘Various’, since there are too many different possibilities.)
  2. Smaller collections can be treated as separate items, as above. For example you can have an item ‘Liberty Bell, in Two Marches’, or ‘Liberty Bell (with Teike Old Comrades)’. .

Remove items

You can remove an item from the Search, Browse or Add/Edit Entries tabs. This will delete your holding but will not remove the item itself, because that is shared with other branches. If an item should be completely removed for some reason, please contact the web editor.

Either

  • Click Search or Browse to find the entry that you want to delete. Click the branch name/down arrow on the right, or
  • Click Add/Edit Entries, find the item by selecting from the composer and title boxes

,Click the Delete button, then click OK in the confirmation dialogue to confirm the deletion.

Editing existing items

Note that you can only change the information about your own holding; you cannot change any other information about the item such as the title or composer, because that is shared with other branches. If this information is wrong, please contact the web editor to correct it.

Either

  • Click Search or Browse to find the entry that you want to delete. Click the branch name/down arrow on the right. Click the Edit button, type the new information and click Update. or
  • Click Add/Edit Entries, find the item by selecting from the composer and title boxes. Type the new information into the holding section and click Save.

Branch-Specific Information

There are two fields in the database, private1 and private2, for your own use. By default they are not used. If you want to use just one, it’s best to use private2, because of the way the the search results and catalogue are laid out. To use one or both of these fields:

  • Click the Branch Settings tab
  • For each field that you want to use
    • choose a short name for the field – for example “Notes”. (To ensure a neat layout of the pdf catalogue, you should choose a name no longer than the longest content in the field.)
    • choose whether the field should be Private or Public. If it’s private, it will only be visible on-line from the admin page, and will not appear in a catalogue available to the public. If it’s public, it will appear on the Branch Music Libraries page and in catalogues downloaded from any public page.
  • Click Change.

Catalogue

The Catalogue tab is just like that on the public Branch Music Libraries page, with the addition of a checkbox for including the private branch specific fields in the catalogue.

Spreadsheet

You can download a simple spreadsheet of your holdings. To do this, click the Make Spreadsheet button. This will download a plain text file in .csv format, which you can open in Excel (or Open Office Calc) or save.

Things you can’t do

There are still some things that you can’t yet do yourself. If you would like any of these done, please contact me at webeditatsrpdotorgdotuk  (webeditatsrpdotorgdotuk)  .

  • You can’t edit pages, such as the Playing Days page, that don’t belong to your branch.
  • Although you can create new pages and link to them from within the text of a page, you can’t at the moment add them to the menu that appears to the right of your branch pages.
  • You can’t change the email address that your branch email is forwarded to.
Last updated February 8, 2017